When Planning Your Wedding Our priority is to make sure that you are comfortable with the DJ that you choose. We will do the initial consultation to discuss your vision for what you'd like for your wedding in detail. The goal is to give you the Wedding that you have always envisioned. During the wedding consultation there is no pressure so if you don't choose us you will at least have an idea of what your day should be. When planning your reception the DJs don’t just play music for the dancing during the reception, we MC each wedding reception from beginning to the last song. Most weddings we are an integral part of the planning process, because we create an itinerary that flows the way you want it to. Ghost Entertainment DJs have many years of experience DJing and planning weddings, so any questions please ask. We understand that every bride and groom have different tastes and preferred styles of music. Your guests do too! That is why we don’t play the same music at every wedding reception. Whether you’re into dance & Top 40, oldies, rock & roll, or country, we will work with you to customize your music from the cocktail hour and dinner through the last encore song of the night. We will provide you with a questionnaire to help you start thinking about the special ceremony songs that you would like, including your first dance, parent dances, and even the type of music you want for the formal introductions that kick off the festivities and help set the tone of the night. Will your best man and maid of honor come into the room to Blake Shelton or Guns N Roses? We will ask for your special requests, must-play songs, favorite artists and genres, and, most importantly, your "Do Not Play" list. We know that the Chicken Dance can be polarizing. You will get a chance to arrange a meeting with your DJ about a month before your wedding then again one week prior to go over all of the final details of your big day. From the ceremony music and wireless microphone for your officiant to the formal introductions of your family and wedding party at the reception, we will discuss all of the details that will go into your day. We will arrange your introductions as a newly married couple, along with special ceremonies like your first dance and cake cutting. You and your DJ will go over every last detail to ensure that you are all on the same page and you get the wedding of your dreams, exactly as you envisioned it. We have many options available to personalize your special day. We offer Multiple Set Ups ( Outside and Inside ), Monogram projection, uplighting and dance floor lighting, video slideshows, dancing on the clouds, photo booths and many other options just ask...... |
What Does a DJ do at a Wedding?
Getting To Know You ...
One of the very first things I do when meeting with a new couple is to figure out what exactly you are looking for. What kind of music do you like? Do you want lighting? Would you like to dance on a cloud for your first dance? What interesting things have you experienced at other weddings? All of this information becomes the foundation of determining the things you want, and don’t want, for your wedding.
I then quote you a price and will patiently wait (and gently nag) for you to select your DJ.
Learning The Nitty-Gritty ...
While the first phase of the discussions gives the DJ a glimpse into what you are looking for, once you get closer to your wedding date the details need to be fleshed out. Typically about 60 days out from your wedding I have a series of forms that will get filled that help me guide some of the key elements of your wedding, from the pronunciation of your wedding party and guests. I have to admit, the list can be a bit tedious for some, but it’s very important for me to know all the ins and outs so that I can help ensure that you have a great night of entertainment. It is also around this time that I will start to reach out to the venue to find any specifics and guidance. If I am unfamiliar with the location I’ll typically plan a trip to the site to determine things like establishing a line of communication with the venue, equipment placement and if there are any issues with some of the details discussed thus far. I will also reach out to the vendors like the photographer and videographer if I have not corresponded with them in the past to begin our collaboration for your wedding.
Sometimes, More Planning Meetings ....
So while some planning meetings can be “done in one” the truth is changes happen all the time. Head counts can force changes to the floor plans, musical selections might be altered to accommodate a group of people, you may decide to enhance your experience that you didn’t plan before, the list can go on. I always reach out to my couples 30 days out to see what has changed, and what hasn’t, and see if more formal meetings are required.
It’s at this time that I want the couple to lock in their special songs just in case it takes a while to procure anything. There are times I have literally ordered a song for a first dance where I could not obtain a copy otherwise. So if you have a unique song I suggest getting it in by this time so I can procure it.
Preparing For Your Special Day ....
Usually the week prior I begin to lock things in place. I go over the details again and again, and if there is a question about a detail that I don’t have an answer to, I am not afraid to ask. I want to make sure that your day is as stress free as possible! I establish all your special songs in specific “crates” of music, clone my hard drive, and make another copy to a USB thumb drive so I have multiple copies of music to play on just in case. I go over all my equipment to make sure nothing is missing. I send the vendors and the venue some of the information I gather so they have a baseline document to work off of. There is a surprising amount of “little things” that I have to check off my list before your wedding day comes.
The Day Arrives .....
When the wedding day arrives, for many DJs it means workout time and it’s no different for me. I am a solo-run DJ business which means I put all my equipment in my van, drive, unload, setup, test, perform, breakdown, drive home, and unload. If you are doing a ceremony as well I have not one but two separate systems to setup and configure. Once setup and everything is tested out to my satisfaction then the real fun begins.
The “Clutch Shot” ...
Making sure nothing goes wrong is always on a DJs mind and for good reason. A photographer can have a bad photo but there are literally hundreds of great shots to choose from, a florist can have a wilted flower or two but it may be overlooked by the remaining stunning assortments, a caterer can have a bad plate of food, but the hundred or more other plates are exquisite; but if something fails with with the DJ especially at those critical moments all bets are off. A Wedding DJ does not get a second chance and they must react at a moment’s notice. If a microphone cuts out a backup is ready and on standby. A song fails to play and another copy of it is a click away. A tremendous amount of care for your event is given by the DJ to ensure that your entertainment goes as flawlessly as possible.
Managing the Evening ....
During the cocktail and big milestones of the reception I'm in constant contact with the venue and the other vendors ensuring that everyone is on the same page. You don’t want to surprise the wedding photographer with some surprise timing that they have to be ready for. If food is delayed you need to have additional songs prepared till dinner is ready. If something changes everyone needs to be in the loop and usually the DJ is that go-to person of the evening.
Once the last bites are eaten and the last speeches are made then it’s usually the DJ’s time to shine and to play a great set of dance music based off all the discussions you had prior and crossing different age groups and styles to make everyone feel included. I take a lot of pride in my knowledge of music and my ability to seamlessly blend track into track. There are times that some people didn’t even know I went into another track and to see the look on their face at that moment is priceless.
Then it’s time to pack up and head on home.....
It’s been a long day but I sure feel good knowing that everyone had a great night. In summary what does a DJ do? Well the above paragraphs explains quite a bit, there are still even more details that are too mundane to go over. On average I spend about 15 -20 hours per wedding “all in” depending on the size and requirements. This also leads into the reasoning on why a professional wedding DJ costs more than a couple hundred dollars.
I hope this can give you a greater level of appreciation of how involved the Wedding DJ is at a wedding.